Security

• The option to use two-factor authentication (2FA) has been added to subscriptions Bronze, Silver, Gold, Platinum and Enterprise. This option can be found in the Admin Center under Security. You can switch on this option for all users within the environment, or just for a selection of users. In addition to their password, each user must enter an authentication code, which can be obtained from any of the various Authenticator apps available for use on a mobile phone.
  
  
• In the Admin Center under Security, you can tick the option to automatically have an e-mail sent to the user after a (pre-set) number of incorrect login attempts and to all users with the role “User Administrator”.
  
  
• In the Admin Center under Users & Groups, you can now also (temporarily) block a user without deleting the user or revoking their roles. A blocked user cannot log in to Engage Process.
  
  
• For additional protection against so-called “man-in-the-middle” attacks, HTTP Strict Transport Security (HSTS) policies have been set for all web applications and web services.
  
  
• Additional information will be saved in the log file to trace the source of any break-in attempts more successfully.

Layout

• The process step number can now also be displayed in front of the process step name under the process step, in addition to in front of the role(s) above the process step. This can be set via File | Project settings | Other. Should the option Project settings not be visible, please contact the Engage Process administrator within your organisation.
  
  
• Once again, extra connection points have been added to arrows for each process step. Click on the menu item Design at the top of the application to have an arrow’s head or tail be connected differently between process steps. This enables you to eliminate lines going through the text of a process step.
  
  
• The various text boxes for process steps are now automatically drawn better so that the size of the text box no longer needs to be adjusted via Design.

Reporting

• A standard overview/report has been added in the Modeler so you can view the status of a diagram. Examples of statuses are: in development, shared, submitted for approval, published, etc. You can set a filter so that you only see the status of the latest version of a diagram. This overview/report can be viewed from two locations:
• • • View via the menu item Collaboration and the button Overview; then select the option Diagram states.
    • View via the menu item Reports and the button Processes; then select the option Process states.
      Note! In this report you will find only the statuses of processes and not those of all other types of diagrams (such as a brainstorm). The report always displays the statuses of all processes, not those of a selection you have made.

• The reporting options which can be selected using the menu item Reports and the button Cross References have been expanded with the ability to also consider data from the linked processes (via a process link).

Export

• Process statistics can be exported to Excel (CSV file). You can find this option under the menu item Analysis and the button Statistics.
  
  
• The Excel reporting in Teamboard has been expanded with the ability to add a column with the ID of a work item. This allows you to sort by this column so that it is clearer which tasks belong to which work item. To use this, click on the “hamburger” menu (i.e., the three horizontal lines) at the top left, select the option Save as and the option Export and then Export as Excel file. At the top, you can then tick the option Include column with <name of work item> ID on every row Task.

Ease of use

• There is now a start page for all applications within Engage Process: https://start.engageprocess.com. When a user logs in here, they will see a page displaying all shortcuts for all applications within Engage Process which that specific user may access.
  
  
• In the Modeler, project components which have been cut are no longer immediately deleted but marked as “cut”. Only after pasting the component is moved to the new location. The history of the pasted component remains saved.
  
  
• In the Modeler you can now undo a selection of process steps by clicking on the white background.
  
  
• In the Modeler, the Publisher, and the Viewer, a search field has been added to several panels to quickly search for a component. When a component is located within a folder, the folder is displayed, and the component can be accessed by opening the folder (and any folders within that folder).
  
  
• The ability to open or close in one go all the process links within a process has been added to the Modeler. To do this, right-click somewhere in the process window.

Tables

• In the Admin Center, you can now move table lines from one table to another of the same type. You can therefore move a role from role table A to role table B. You do this in Tables by clicking on role table A and then clicking on the button Move items at the top right. The rest is self-explanatory.
  
  
• In the previous release, the option to put one or more role table(s) “behind” the (process) Owner and (process) Manager fields was added. From now on, you can indicate whether you want to do that for both fields or only for one of the two fields. You do this in the Admin Center under Tables. Then choose a role table and click on the button Change table usage.
  
  
• Later you can change the order of the table columns for the (table) types you have created yourself. To do this, double-click on the (table) type in the Admin Center or in the Modeler (in the case of a type created locally in the project) and use the arrows behind the columns.
  
  
• In all applications, the order of the columns of the (table) types you have created is also the order in which these data are displayed.